Free 90-Day Demo Authorization • One-Page • Print or Save as PDF
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    whereY'at
    Fix-It Loop • Municipal Intelligence

    DEPARTMENT AUTHORIZATION — FREE 90-DAY FIX-IT LOOP DEMO

    Free 90-day demo, no credit card • Real usage data & analytics for city and whereY'at • Paid tiers after pilot if you continue

    Free 90-Day Demo • No Charge for 30 Days
    Issued September 19, 2026
    DATE
    DEPARTMENT
    Public Works
    CITY
    POPULATION
    ______
    REQUESTED BY
    ________________
    Executive Summary — Free Demo Authorization

    Authorization for free 90-day department demo of whereY'at Fix-It Loop — Municipal Hazard Reporting Network. No card, no purchase. Purpose: collect real usage & analytics for [City] and whereY'at.

    Classification

    Department free demo — no purchase, no competitive bidding required. Authorization is for trial access to collect usage data, not for spend. Paid tiers only after pilot if city elects to continue.

    Why Free Demo Needs No Council Vote — Authorization Basis

    RequirementStandard ThresholdThis Free Demo
    Competitive Bidding / RFPTypically $2,500-$25,000 by municipal charter
    IL: $20k, IN: $25k, AL: $7.5k-$15k per state law    		$0 — no purchase, no bidding
    Purchase OrderUsually $500-$1,000$0 — N/A during demo
    Contract ApprovalRequired over $1k-$5kNo contract — demo terms only
    Council VoteRequired over thresholdInformational only — free usage study

    This is a free demo authorization for trial access and analytics collection, not a purchase order. No spend during 90-day demo. Paid tiers (Small Town $299/mo etc.) only apply after demo if city elects to continue.

    What [City] Gets — Free 90-Day Demo, Fix-It Loop Included

    Live hazard map
    Potholes, debris, road issues reported by drivers via hands-free voice "Hey Sensa" — lane-specific, GPS pinned for city.
    Auto work order queue
    Tap to assign, track, close — replaces spreadsheet / phone log. Full audit trail for liability.
    Usage & analytics report
    Reports received, time to close, repeat locations, resident engagement — for council packet and whereY'at product study.
    Citizen engagement
    Leaderboard encourages reporting vs Facebook complaints. Reporter gets fixed photo update during demo.

    Risk Mitigation — Zero Burden on City Systems

    No IT integration
    Cloud dashboard, works on existing PC or truck tablet.
    No PII collected
    No citizen data risk. No FOIA exposure.
    No contract
    End anytime. No fee. No card on file.
    No staff burden
    5 min/day morning check. Auto-populates.
    Cost — Free 90-Day Demo
    $0during 90-day demo
    No credit card required
    • Live map + work orders + analytics + leaderboard
    • Setup 15 min on tablet/phone you have now
    • After demo: Small Town $299/mo, Mid-Size $499, Large $799 if you continue
    Purpose is real usage data for council and whereY'at product decisions. No charge during demo.
    ROI — For Council Packet

    One avoided tort claim, one hour saved per week on duplicate calls, and quantified crew activity for council typically justifies 12+ months after the free demo.

    Average small city
    20–50 pothole complaints / week via calls / Facebook → consolidated to trackable work orders. Cuts duplicates ~70% (Jacksonville example). Data collected during free demo.
    Demo Cohort — Social Proof

    Joining 40 cities in IL/IN/AL demo cohort including Fairhope AL, Prattville AL, Frankfort IN, Shelbyville IN, Charleston IL, Sterling IL. All under 50k population, no existing 311 system. Same free demo as your city.

    Authorization — Free Demo Access

    Department Director
    Date
    Mayor / City Administrator
    Date
    Clerk / Finance (if required)
    Date
    Budget coding during demo
    N/A — $0 during 90-day free demo. If continued after demo: Small Tools / Discretionary / Professional Services / Street Maintenance Supplies
    No charge during demo. Paid tiers only if council approves continuation.
    How To Start — 15 Minutes

    Setup via phone/screenshare. We build [City]'s map live and add crew lead. Free during 90-day demo. Contact your rep or apply directly: whereyatinc.com/municipality/signup — Once approved, we pre-load main corridors and start collecting analytics.

    whereyatinc.compilot@whereyatinc.com15-min setup • Works on phone/tablet now
    QR • BOOK
    Scan to apply
    whereyatinc.com/municipality/signup
    Or forward this sheet to clerk@ / city hall email — no card needed
    whereY'at Inc • Fix-It Loop • Municipal hazard reporting network • No PII • Cloud dashboard • Free 90-day demo, no card
    CONFIDENTIAL DEPARTMENT FREE DEMO DOCUMENT • FOR INTERNAL MUNICIPAL USE • FREE 90-DAY DEMO AUTHORIZATION • whereY'at Inc — whereyatinc.comLane-specific pothole reporting that creates its own work order — free demo first
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